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Under direction of the Manager of Administration, the Document Control Coordinator (DCC) will be responsible for the maintenance of a document management system (DMS). The DCC will be responsible for the maintenance and oversight of NCTD hard copy files located in District archives to include processing, storing, and destroying NCTD records. In addition, the DCC will be responsible for maintaining records management systems and procedures and ensuring compliance with applicable fiscal, legal, and administrative requirements. The DCC is responsible for responding to requests for documents in a timely and efficient manner and providing oversight of the DMS and District's archives.
The DCC is required to be highly accurate in his/her work product and must be able to distinguish, prioritize, and track documents based on content, originator, and recipient. S/he must possess superior communication skills, advanced computer skills, solid time management and organizational skills, and the ability to exercise diplomacy, tact, and sensitivity.
Supervision Received and Exercised
This position reports to the Manager of Administration. This position may guide the work of consultants and staff in support of document control related functions, as required. Further, this position is expected to participate in the sharing of expert knowledge pertinent to document management and retention and will be a vital member of various project teams that may be instituted.
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultant's facilities, and other locations as required.
|Examples of Duties:|
Duties may include, but are not limited to, the following:
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
Machines / Tools / Equipment
Application Information: All applicants must complete and submit an online application atwww.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check.Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Opportunity Employer.
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